accrual account definition-

If the destination type is Expense then the Accrual account is populated from

the Purchasing Options Expense AP accrual account.

Navigation: Purchasing Resp > Setup > Organizations > Organizations > Purchasing

Options

If the destination type is Inventory the accrual account is populated from

the receiving Organization’s Organization Parameters region.

Navigation: Setup > Organizations > Query the Inventory Org > Organization

Classifications > Organization Parameters > Other accounts > Inventory

AP accrual account

Duplicate Invoice Number With Different Supplier Site allowed (Doc ID 1674300.1)

APPLIES TO:

Oracle Payables - Version 12.0.1 and later
Information in this document applies to any platform.

SYMPTOMS

 The Invoice Workbench is allowing users to enter duplicate invoice numbers as long as the supplier site is different.

CAUSE

As per Doc ID 1282143.1 there was an Enhancement created where you can create invoices using the same invoice number from the same supplier with different supplier sites.  This functionality was provided by Patch 9105666:R12.AP.A/B.

SOLUTION

If you would prefer this was not allowed, a workaround can be setup using the following personalizations, which still allow the duplicate invoice number to be created, but present a warning message letting the user know they created the duplicate invoice number.
Both personalizations below, need to be used for the warning message to appear and they are meant to work when profile option AP: Use Invoice Batch Controls is switched to NO.

PERSONALIZATION 1
--------------------------

Function Name: AP_APXINWKB (system created)
Form Name: APXINWKB (system created)
Debug Mode: Off (system created)

Sequence: 10
Description: XX_DUP_INVOICE_NUM_1
Level: Function
Enabled: Checked

Condition:
Trigger Event: PRE-INSERT          **(If pre-insert is not in your LOV, you can just type it in)
Trigger Object: << leave blank, will be grayed out >>
Condition:

   0 <(select count(*) from ap_invoices_all ai
   where invoice_num =:INV_SUM_FOLDER.INVOICE_NUM
   and vendor_id =:INV_SUM_FOLDER.VENDOR_ID
   and org_id    = :INV_SUM_FOLDER.org_id
   and ((:inv_sum_folder.invoice_id IS NULL) OR :inv_sum_folder.invoice_id <> ai.invoice_id))

Processing Mode: Both

Context: <I would recommend setting this to whatever responsibility you enter invoices>

Actions:
Sequence: 10
Type: Message
Description: <null>
Language: All
Enabled: Checked

Message Type: Warn
Message Text: You have entered duplicate Invoice Number for same Supplier. Please Use Different Invoice Number.


PERSONALIZATION 2
--------------------------

Function Name: AP_APXINWKB (system created)
Form Name: APXINWKB (system created)
Debug Mode: Off (system created)

Sequence: 10
Description: XX_DUP_INVOICE_NUM_2
Level: Function
Enabled: Checked

Condition:
Trigger Event: PRE-UPDATE          **(If pre-insert is not in your LOV, you can just type it in)
Trigger Object: << leave blank, will be grayed out >>
Condition:

   0 <(select count(*) from ap_invoices_all ai
   where invoice_num =:INV_SUM_FOLDER.INVOICE_NUM
   and vendor_id =:INV_SUM_FOLDER.VENDOR_ID
   and org_id    = :INV_SUM_FOLDER.org_id
   and ((:inv_sum_folder.invoice_id IS NULL) OR :inv_sum_folder.invoice_id <> ai.invoice_id))

Processing Mode: Both

Context: <I would recommend setting this to whatever responsibility you enter invoices>

Actions:
Sequence: 10
Type: Message
Description: <null>
Language: All
Enabled: Checked

Message Type: Warn
Message Text: You have entered duplicate Invoice Number for same Supplier. Please Use Different Invoice Number.